Oundle Rugby Football Club Ltd
26th Annual General Meeting (49th as a Rugby Club)
Wednesday 24 September 2025, 19:00
Location: Oundle RFC Clubhouse
Welcome & Chairman’s Opening Remarks
The Chairman, Aly Kachra, opened the Annual General Meeting at 19:00, welcomed members and guests, and confirmed this was the 49th AGM of Oundle Rugby Football Club and the first to be held in the new facilities.
The Chairman explained that the meeting was being held in September to allow members to review and approve more up to date financial statements for the years ending 30 June 2024 and 30 June 2025.
Apologies were received from: David Webb, Dave Dales, Derek Denton, Jordan Smith, Nick Haylock, Rebecca Lennard.
Attendance: Approximately 35 members.
Approval of Minutes of AGM - 26 June 2024
The minutes of the AGM held on 26 June 2024 were circulated in advance.
Resolution: Approved by simple majority.
Matters Arising
Outstanding matters relating to leases and facilities were noted and were due to be addressed later in the agenda.
Minis & Juniors Report
Gary Wilkinson presented the report, highlighting stable numbers, safeguarding improvements, creation of the Junior Academy, U16s winning the East Midlands Plate, and mitigation of flooding disruption. The Chairman thanked Gary for his long service.
Seniors Report
The Chairman reported on strong senior performance including promotion to Level 4, Papa John’s Cup success, entry of the 2nd XV into league rugby, formation and first win of the Women’s 1st XV, and strong development pathways.
Treasurer’s Report & Approval of Accounts
Accounts for YE 30 June 2024 and 30 June 2025 were presented.
The Financial Statements for the years ended 30 June 2024 and 30 June 2025 were each approved by separate resolutions, both carried by simple majority.
Al-Karim Kachra confirmed he was stepping down as Treasurer, with Lisa McLoughlin proposed as successor.
Chairman’s Review & Vision Statement
Updates were provided on new facilities, additional changing rooms, all-weather pitch plans, and lease negotiations with Oundle Town Council and the Grocers Company.
Constitutional Amendments
Nine amendments were proposed to modernise governance, increase committee size, raise borrowing limits, and update terminology.
The memorandum entitled ‘Proposed Constitutional Anendments — Oundle RFC AGM 2025’, as circulated to members in advance of the meeting, is attached to these minutes as Appendix A and forms part of the record of the special resolution approved by the meeting.
Outcome: Approved en bloc by the required two-thirds majority.
Election of Officers & Committee
Officers elected:
President — Peter Croot
Chairman — Aly Kachra
Secretary — Ross Murray
Treasurer — Lisa McLoughlin
Following approval of the constitutional amendment increasing the number of elected committee members to eight, committee members were elected in line with the revised constitution.
Outcome: Approved by majority.
No nominations were received for Vice-President. Graham Snelling continues in the role of Vice-President in accordance with Rule 16 of the Constitution.
Waiver of Appointment of Auditors
Resolved to waive the appointment of auditors and appoint reporting accountants instead.
Outcome: Carried by majority.
Appointment of Reporting Accountants
Duncan & Toplis were reappointed as reporting accountants for the year ending 30 June 2026.
Outcome: Carried by majority.
Any Other Business
No additional business was raised.
Close of Meeting
The meeting closed at 19:45. Members were invited to stay for refreshments.
APPENDIX A
Proposed Constitutional Amendments
Oundle RFC AGM 2025
The club constitution was Originally drafted in 1999, with subsequent updates in 2006 and 2022. It broadly follows the RFU pro-forma. The following amendments were proposed during the 2025 Annual General Meeting:
Increase the core committee size: from seven members plus officers to eight members plus officers.
Borrowing powers: increase the maximum borrowing limit to £250,000 to reflect current accounting standards.
Chair appointment: remove a conflicting rule regarding the appointment of the Chair.
Definitions: clarify the definitions for “Chair,” “World Rugby,” and “FCA.”
AGM deadlines: move nomination and agenda deadlines from February to July.
These changes aim to update the constitution to current best practices and ensure clarity and flexibility in the governance of Oundle Rugby Football Club.
